# Writing Evidence Card: From Tool Polish to Accountable Delivery Copy this card into a private note for one real writing task at a time. Do not include passwords, client data, unauthorised third-party information, exam answers, or unnecessary personal details. A final version may be public without making the raw draft, feedback, and tool record public. ## 1. Define the Task, Reader, and Responsibility ### Writing Evidence - YYYY-MM-DD Real situation:\ Task: explain / request / status / decide / narrate / reflect / hand over\ Audience and relationship:\ What should they understand, decide, or do afterwards?\ Genre, length, and deadline:\ Completion standard:\ Dictionary / translation / search / AI / human help allowed:\ Confidentiality, copyright, privacy, and authorship boundary:\ Final accountable owner: When an institution, school, client, or hiring process prohibits assistance, follow the current rule. ## 2. Preserve an Unaided Draft Raw draft location:\ First-version time and length:\ Outline or sources allowed:\ One sentence the reader should remember:\ Fact I trust least:\ Gap most likely hidden by attractive prose:\ Action I expect from the first version: Do not check whole-sentence translations or ask AI for prose first. Keep pauses, repetition, and failed paragraphs as the baseline. ## 3. Build a Fact and Responsibility Ledger | Claim/content | Type | Source, version, and location | Check date | Confidence | Publishable? | What changes it? | | ------------- | ------------------------------------------------------------------------------- | ----------------------------- | ---------- | ---------- | ------------ | ---------------- | | | fact / number / quotation / experience / inference / advice / other-person data | | | | | | What I knew then and learned later:\ Third-party content requiring permission:\ Part still unverifiable:\ Content to remove or anonymise before delivery: ## 4. Preserve the Document Skeleton Problem facing the reader:\ Direct answer:\ Support 1:\ Support 2:\ Concrete example/minimum fact:\ Limit, counterexample, or unknown:\ Reader's next step: | Paragraph | Function | Must keep | Delete/move | Reason | | --------- | ------------------------------------------------------------------------------------------------------ | --------- | ----------- | ------ | | | context / problem / claim / reason / evidence / example / turn / limit / request / decision / handover | | | | ## 5. Record Translation Meaning Changes | What I mean | English first draft | Translation/tool candidate | Final decision | Reason | | ----------- | ------------------- | -------------------------- | -------------- | ------ | | | | | | | Did agent or responsibility change?\ Was certainty strengthened or weakened?\ Did negation or condition scope change?\ Does tone fit the relationship?\ Non-equivalent institutional/cultural term:\ Glossary and reviewer: Natural, fluent, and faithful are different judgments. The final author explains the trade-off. ## 6. Complete Five Revision Passes | Pass | Main problem | Before | After | Why it changes the task result | | ---------------------- | ------------ | ------ | ----- | ------------------------------ | | Task and fact | | | | | | Structure and evidence | | | | | | Sentence and meaning | | | | | | Register and voice | | | | | | Delivery and boundary | | | | | Necessary correction:\ Ambiguity repair:\ Register choice:\ Personal voice retained:\ Change I rejected because I could not explain it: ## 7. Record Feedback Uptake Ask for a retelling before comments: Reader's retold point:\ Evidence and limits the reader heard:\ Next step the reader understood:\ Place requiring guessing: | Feedback | Source/relationship | Category | Decision | Reason | Used in parallel text? | | -------- | ------------------------------------------ | ---------------------------------------------------------------- | -------------------------------- | ------ | ---------------------- | | | real reader / peer / teacher / editor / AI | correction / ambiguity / structure / evidence / register / style | accept / partly / reject / defer | | | An improved old draft does not prove new-task use. Feedback begins to show transfer when it enters a parallel text. ## 8. Record AI and Automated Tool Use Tool / model / version and date:\ Draft and sources that existed before use:\ Request: diagnosis / reader simulation / fact candidate / correction\ / version comparison / counterexample / other\ Scope generated or rewritten by the model:\ Facts, quotations, or sources it may have invented:\ My item-by-item verification:\ What I accepted/rejected, and why:\ Disclosure required for school, client, employer, or reader:\ Parallel task after closing the tool: Model output is a candidate. It does not own authorship or carry final accountability. ## 9. Check Asynchronous Delivery | Check | Content | Accepted? | | ------------------------------------ | ------- | --------- | | One-sentence conclusion/subject | | | | Completed work and evidence location | | | | Risk, block, and unknown | | | | Who decides what by when | | | | Next step, owner, and checkpoint | | | | What happens without a response | | | | Failure, stop, and rollback | | | | Links, attachments, and permissions | | | Can the reader continue without another meeting?\ Real response or execution result:\ Gap that still required oral explanation: ## 10. Test Delayed Retention and Transfer | Time | What is removed | Changed condition | Output | Result | | -------- | --------------------------------------- | -------------------------------------------- | -------------------------- | ------ | | Day 1 | No AI-written prose | Original task | Draft and delivery version | | | Days 3-7 | Old sentences and comments removed | New topic, same genre | Parallel text | | | Day 14 | Recent feedback and translation removed | New audience, same information | Register-transfer text | | | Day 30 | All practice prompts closed | Real email, report, application, or handover | Complete delivery | | Structure and judgment available after seven days:\ Problem that returned with a new topic:\ Did whole-sentence translation/full rewrite dependence decrease?\ Did the reader guess less?\ One variable for the next cycle: ## 11. Score and Decide Whether to Sign Score 0-2: `0=not completed`, `1=prompt-dependent or unstable`, `2=completed under the current condition`. | Item | Day 1 | Day 7 | Day 14 | Evidence reason | | ----------------------------------------------- | ----: | ----: | -----: | --------------- | | Leave an independent draft | | | | | | Make task, reader, and next step clear | | | | | | Separate fact, source, and inference | | | | | | Support conclusion with structure and evidence | | | | | | Explain translation/AI/feedback changes | | | | | | Let async reader continue or roll back | | | | | | Deliver after topic, audience, or genre changes | | | | | Current version: willing to sign / needs verification / narrow scope / do not deliver\ Most important evidence:\ Conclusion I still cannot draw:\ Smallest next task:\ Next review date: Related chapters: [Writing: From Draft to Verifiable Revision](https://byoungd.github.io/up/en/threads/part-1/6-writing) | [Grammar](https://byoungd.github.io/up/en/threads/part-1/grammar) | [Reading](https://byoungd.github.io/up/en/threads/part-1/4-reading) | [Learning English with AI](https://byoungd.github.io/up/en/threads/part-1/7-ai) | [Job-search English](https://byoungd.github.io/up/en/threads/part-1/8-job-search-english) | [Artifacts](https://byoungd.github.io/up/en/threads/part-3/4-artifacts-and-delivery) --- Source: [Life Level-up Guide](https://byoungd.github.io/up/en/templates/writing-evidence) ยท Manuscript updated: 2026-09-02. Content: [CC BY-NC 4.0](https://creativecommons.org/licenses/by-nc/4.0/).